Document Auditing & Accounting

In today’s competitive business environment, it is vital for your organisation to manage document output on your office equipment devices. When left unmanaged, operational costs can spiral out of control due to the proliferation of networked devices and uncontrolled output costs.

Designed to monitor, measure and manage network wide document output, this easy to use modular solution tracks copy and print activities in a detailed manner. You can easily and accurately allocate costs to specific individuals, departments or groups. Equitrac Office is simply the ideal tool to better understand office equipment usage and manage document output costs.

•Direct output to the most efficient device
•Accurately allocate output costs
•Eliminate unauthorised printing and copying
•Protect document confidentiality
•Follow Me printing
•Full Cluster support
•Enforce quotas on colour output
•Obtain insight into usage patterns
•Increase device efficiency for the best return on investment
•Reduce IT support requirements
•Device Monitoring and Rules n’ Routing
•Automatic meter readings capture

Many organisations such as universities, schools and libraries are under pressure to provide ready access to information and printing to registered staff students and anonymous users. At the same time, there is a strong need to allocate and recover output costs. Equitrac Express provides the exact tools you need to efficiently monitor manage and recover document output costs. It creates a secure environment within which only the allocated users can release their documents, using flexible payment methods.

Equitrac Express shares the same feature set as Equitrac Office but has some core functional extra features that appeal directly to public access environments to such as:

•Allocate output costs to individuals, departments or billing codes.
•Provide convenient card, cash or account based payment systems.
•Set and enforce student print quotas.
•Learn exactly how printers and copiers are being used.
•Increase service levels and reduce help desk calls.
•Precisely charge document costs to specific departments or individuals.
•Charge for specific document features such as colour, duplexing and finishing.
•Create different price schedules for different users.